About the role: 

• Managing full project cycles from initial receipt of brief from Account Management or Sales to sign-off for invoicing—via planning, scheduling, budgeting, problem solving, monitoring quality of deliverables, delivery to clients and post-project review—all while adhering to VSI’s processes and quality standards 
• Managing workflows to ensure projects are completed on a timely basis, within agreed budget and to a high quality at all times   
• Close financial monitoring and control of projects through budgets, invoicing and change orders, achieving targeted levels of profitability 
• Providing operational support to Sales and Account Management at quoting stage where needed 
• Proactively maintaining a thorough understanding of VSI’s core businesses to be able to advise clients on our services and pass on cross-selling opportunities to Sales 
• Preparing project reports for the account manager and/or Head of Department as required 
• Arranging production meetings or conference calls with clients on complex projects and maintaining strong communication channels 
• Using your initiative to deal with client or supplier issues and escalating to line manager where required 
• Identifying improvement opportunities for projects, accounts and processes  
• Discussing and understanding each client's specific requirements and offering advice if necessary 
• Processing supplier and client invoices timely and accurately 
• Working with internal tools, making sure all data is entered correctly and life cycle of projects is managed efficiently 
• Performing any ad hoc admin 

Core skills:

• Prior experience in a project management capacity in the localisation and/or media industries or similar role 
• Understanding of the dubbing workflows. 
• Being an excellent team player, particularly when working closely with internal stakeholders to coordinate multi-media needs across production services, ensuring consistency 
• Effective verbal and written communication when working with clients, suppliers and internal team members 
• Ability to work to tight deadlines, often under pressure, in a calm manner, always focusing on providing excellent customer service 
• High motivation and solution focused with proven problem-solving and organisational skills 
• Ability manage time effectively and prioritise tasks according to business needs 
• Flexibility and adaptability to be able to apply last minute changes and find solutions  
• Excellent attention to detail and time management 
• Good Microsoft Office skills 
• Previous experience with OOONA Project management or other similar tools will be an advantage 

Interested in working at VSI?